Understanding  |  Creating  |  Storing  |  Using  |  Sharing  |  Archiving  |  Destroying

 

Understanding

The data management cycle begins with the understanding of what data is, how it has been classified and where it will be located. This cycle is iterative and will keep looping back to understanding the data. For example, data may need to be re-classified as it changes and becomes aggregated. Data can be classified into three categories based on Western's Data Classification Standard.

See Western's Data Classification Standard for a description of the various classifications.

Confidential Data

Action: Classify the information that your unit is responsible for

  • Treatment - Print: Deans/ Budget Unit Heads should designate a Data Steward to this responsibility
  • Treatment - Electronic: Deans/ Budget Unit Heads should designate a Data Steward to this responsibility.

Action: Review data classifications

  • Treatment - Print: Review every three years or more frequently, if required by respective Data Steward.
  • Treatment - Electronic: Review annually.

Sensitive Data

Action: Classify the information that your unit is responsible for

  • Treatment - Print: Deans/ Budget Unit Heads should designate a Data Steward to this responsibility
  • Treatment - Electronic: Deans/ Budget Unit Heads should designate a Data Steward to this responsibility.

Action: Review data classifications

  • Treatment - Print: Review as needed or as determined by respective Data Steward or designate.  Special attention should be paid to data taht, when aggregated, requires a change in classification.
  • Treatment - Electronic: Review every 3 years.  Special attention should be paid to data that, when aggregated requires a change in classification.

Public Data

Action: Classify the information that your unit is responsible for

  • Treatment - Print: No special requirement
  • Treatment - Electronic: No special requirement

Action: Review data classifications

  • Treatment - Print: Review as needed or as determined by respective Data Steward, or designate.  Special attention should be paid to data that, when aggregated, requires a change in classification.
  • Treatment - Electronic: Review every 3 years.  Special attention should be paid to data that, when aggregated, requires a change in classification.

Published on  and maintained in Cascade.