Understanding  |  Creating  |  Storing  |  Using  |  Sharing  |  Archiving  |  Destroying

 

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Once data is classified appropriately, it is pertinent to know how and where different Western data can be stored to safeguard it from unauthorized access and use. Data can be in either paper or electronic format with each one having its own security and access control in place.

Confidential Data

PAPER

  • File cabinets housing confidential data must be locked always.
  • Data must not be kept or placed where any individual can access it. 

ELECTRONIC

  • Data must not be stored on personal devices. It can be saved on a dedicated central computer system or Western University's OneDrive.
  • Additional security measures listed below must be put in place to safeguard the computer system storing the confidential data.
    • Hardening of the Operating System. 
    • Data stored must be encrypted.
    • Two-factor authentication (2FA) is required for the computer system storing the data.
  • Access to the system must be restricted.
  • Access logs to the computer system must be maintained.
  • Data must not be stored on portable storage drives.

Sensitive Data

PAPER

  • Data should not be kept or placed where other people can have access to it.
  • File cabinets housing sensitive data must be always locked. 

ELECTRONIC

  • Data can be stored on personal devices.
  • Strong password and two-factor authentication (2FA) is recommended on the devices.
  • Data stored may be encrypted or password-protected.
  • Data can be stored on Western University's OneDrive and portable storage drives.
  • Portable storage drives should be stored in file cabinets which must be always locked.

Public Data

No restriction on where data can be stored.


Published on  and maintained in Cascade.